Access Management 🔗

1. Accessing the Access Management Page 0:25

Dropout Detective/Grade Guardian Dashboard of Students

  • From the main page, click on the 'Hi' button with your name in the top right-hand corner.
  • A drop-down menu will appear; select the 'Settings' option to navigate to the Access Management page.

2. Understanding User Lists 0:36

Access Tab of the Access Managment page of Dropout Detective/Grade Guardian

  • Canvas clients: The page lists all Canvas users with an account-level role. This will include any users in the root account and subaccounts. If you access this page from within a subaccount, only the users with an account-level role in the subaccount will be displayed.
  • Schoology clients: If you are a Schoology client, the list of administrators will reflect the users with the roles that you informed us you would like to be pulled into (to allow access to) Dropout Detective/Grade Guardian.
  • Moodle Clients: If you are a Moodle client, the list of administrators will reflect the users you have added to the Dropout Detective/Grade Guardian cohort in Moodle.

3. Searching for Users 1:27

  • You can use the search bar to filter by username or user name.
  • Canvas clients can also search by sub-account.

4. Reviewing User Information 1:41

  • User names will be displayed with their LMSID and SISID (if available).
  • For Canvas clients, the account column will indicate the account or sub-account that has admin permissions.

5. Dashboard Access 2:06

  • The dashboard count column indicates the number of dashboards a user can access as a viewer or ally.

6. Setting Access Manager Admin Permissions 2:17

  • Check or uncheck the 'Access Manager Admin' box to grant or revoke access to the Access Management page.
  • Limit the number of Access Manager Admins to key administrators.

7. Configuring 'View All Students' Permissions 2:57

  • The 'View All Students' option is unchecked by default.
  • Check the box to allow a user to view all students; uncheck it if they should not have this access.

8. Understanding Access Restrictions 3:23

  • Users with zero dashboards and the 'View All Students' option unchecked will be blocked from accessing Dropout Detective or Grade Guardian.

9. Syncing Admins 3:55

  • Click 'Sync Admins' at the top of the page to update the list of administrators if new users were added since the last update.

10. Exporting User Data 4:18

  • Download a CSV export of all administrative users and their permissions by clicking the CSV link.

Cautionary Notes

  • Ensure that only necessary users are granted 'Access Manager Admin' permissions to maintain security.
  • Regularly review user access to ensure compliance with your organization's policies and procedures.

Tips for Efficiency

  • Use the search function to quickly find users instead of scrolling through the entire list.
  • Regularly sync admins to keep the user list up to date, especially after adding new administrators.

Need Help? Reach out to support@aspiredu.com.

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