Daily Data Transfer(SFTP) & Archives

Automating Daily File Delivery

This feature automates delivery of your CSV reports directly to your own SFTP server each day, removing the need to log in and download files manually. Archives let you retrieve any past day's Statistics CSV on demand.

Key Steps

1. Set Up Your SFTP Server

  • This service requires you to have your own SFTP server already set up.
  • Contact your Business Relationship Manager to begin setup once your server is ready.

2. Choose Which Files to Receive

  • Available files for automated daily delivery include:
    • Instructor Insight: Instructors CSV
    • Dropout Detective/Grade Guardian: Active Alerts CSV
    • Dropout Detective/Grade Guardian: Attendance CSV
    • Dropout Detective/Grade Guardian: Attendance Summary CSV
    • Dropout Detective/Grade Guardian: Course Access Attendance CSV
    • Dropout Detective/Grade Guardian: Notes CSV
    • Dropout Detective/Grade Guardian: Statistics CSV
    • Dropout Detective/Grade Guardian: Submissions CSV
  • Additional files may be available on request — ask your Business Relationship Manager.

3. Organize Delivery (Optional)

  • Files can be delivered to separate folders on your SFTP server, organized however works best for your team.

4. Retrieve Past Data with Archives

  • Statistics CSV files are archived daily, so you can go back and download a previous day's data at any time.
  • In the reports area, use the archive button to select a report by date

Cautionary Notes

  • Confirm your SFTP server is fully set up and accessible before requesting this feature — delivery can't begin until it's ready.
  • Double-check folder organization preferences with your Business Relationship Manager before setup to avoid re-configuration later.

Tips for Efficiency

  • Use the Archives feature to backfill any gaps if a delivery is ever missed, rather than requesting a manual resend.
  • If you use separate folders, keep naming conventions consistent across file types to make automated pipelines easier to build on your end.

Need Help? Reach out to your Business Relationship Manager or email support@aspiredu.com.

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