Suggest Permissions for Canvas Users

RECOMMENDED CANVAS PERMISSIONS


SETTING UP AN ADVISOR VIEW IN CANVAS

  1. Log in as an Administrator in Canvas and click ‘Permissions' in the navigation bar on the left of your screen.
  2. Click on the ‘Account Roles' tab.
  3. Click ‘Add Role,’ enter “Advisor” or “Student Services” as the name, and save. The name of this role is up to your discretion. When you add a new account role, all permissions are disabled by default. If you would like your advisors to be able to click on the course-relevant links in Dropout Detective/Grade Guardian, several privileges must be enabled. Enabling permissions is entirely up to your discretion
  • Grades – view all grades: The grade link takes the advisor to that student’s course gradebook, allowing them to review grades and identify missing assignments. Note: This will enable the user to navigate to the course gradebook and view all students' grades.
  • Reports – manage: The last course access timestamp links to the access report for that student in that course. Allows the user to view the Access Report, last activity, and total activity information on the People page.
  • Course Content – view: The course name links to the course’s home page, providing easy access to course materials or assignments.
  • Users – view list: The Send Message link takes the advisor to the message composition screen in the Canvas Inbox messaging feature. This permission bypasses the need to select a course when sending a message to a student as an advisor.

ADD USER TO CANVAS (IF ADVISOR IS ALREADY A CANVAS USER, JUMP TO NEXT SECTION)

  1. Click on ‘Users’ in the navigation bar.
  2. Click on ‘Add a New User.’
  3. Enter the advisor’s full name and email address. Leave the box marked for emailing the user. This will send them an email with a link to create their password.

ASSIGN ADVISOR ROLE

  1. Go to ‘Settings’ in the navigation bar.
  2. Click on the ‘Admins’ tab.
  3. Click on ‘Add Account Admins.’
  4. Select the role you just created using the dropdown box.
  5. Enter the advisor’s email address and click on Continue.

HOW DO ADVISORS ACCESS DROPOUT DETECTIVE?

When an advisor logs in to Canvas, they will be taken to the home page. They should click the ‘Admin’ button on the menu on the far left. Then, click on the name of your account. Then, select Dropout Detective/Grade Guardian from the account-level menu.

Cautionary Notes for Canvas Users:

  • If you just added the user to Canvas, you will need to wait until the next day to add them to Dropout Detective/Grade Guardian, as their information will be available after our midnight data retrieval.
  • If the user was already in Canvas and you added them to an Account Role, you will need to use the 'Sync Admins' button in the Access Management tab. This will bring the user into the Admins list, where you can add them to any Dashboard they need to see.

Need Help? Reach out to support@aspiredu.com.

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